Application Procedures

INQUA funding is intended to support the activities of its Commissions, and as such, applicants are strongly advised to acquaint themselves with the work of each Commission before embarking on an application. 

Applicants are also advised to contact the President of the appropriate Commission as early as possible prior to the October 15th Commission deadline to inquire whether their proposal is likely to fit the scope of the Commission’s current work. The President will be able to advise about the fit to the Commission’s remit and to provide feedback about the details of the application. The President will also be able to advise whether project applications fit within an on-going (or proposed) International Focus Group (IFG), and to put applicants into contact with the appropriate IFG.

Deadlines

To ensure that IFG/Project proposals meet Commission standards and are well-integrated with Commission goals, there are two deadlines each year:
  1. an October 15th Commission deadline, by which time proposals for the upcoming year should be submitted to the supporting Commission; 
  2. December 15th final submission deadline, by which time finalised proposals should be submitted to the Commission and the INQUA Secretary-General.
The period from October 15th to December 15th allows for Commissions to consider proposals and discuss with applicants how to improve their proposals and best align them to Commission goals and priorities. Applicants should contact Commission Presidents well in advance of the October 15th deadline for more information.

Decisions regarding the allocation of funding are made by the INQUA Executive. It is the role of the Commission President to present applications to the Executive and to make recommendations on how they fit the remit of their Commission.

Commissions may accept proposals after the October 15th deadline, and applicants who have missed this deadline should contact Commission officers for more information. After December 15th, however, no further proposals will be considered by the Executive Committee.

Funding is provided on an annual basis. If you are applying for continuation of your activity, you must complete and submit a new application form.

Applicants will be notified whether their application has been successful and any conditions attached to the funding or recognition they receive by the appropriate INQUA Vice President within two months of the INQUA Executive meeting.

To receive funds, leaders of successful proposals are required to submit a Grant Release Form to the Commission President and the INQUA Treasurer by the 1st of September of the funding year. No funds will be released if this form is not submitted.

Additional conditions of funding

INQUA grants may be held in institutional or non-institutional accounts. Because INQUA requires that its limited funding is specifically used to assist Developing Country and Early Career Researchers to participate in IFGs or international projects it does not allow overheads to be taken off its grants. In the case of institutional accounts, INQUA anticipates that the institution will be happy to join INQUA in promoting science by waiving any overheads normally charged. In case of non-institutional accounts, it is the Project Leader’s responsibility to make sure that his/her institution allows this, and that all formalities and legalities are observed. Grants are normally transferred to the Project Leader. However, at the Project Leader's request they can be transferred to a co-leader or local organizer.

Carry-over of funds

It should be noted if funds allocated in a given have not been spent before the end of this year, a carry-over can be asked (see INQUA reporting form). Carry-over is not automatic, and will be examined on a case by case basis. The carry-over of funds requires that a new application be provided for the year in which the funds are to be used.

Definitions

For the purposes of all of the funding schemes, the Executive uses the following definitions:

Early Career Researchers (ECR’s)

For the purposes of funding, INQUA defines early-career researchers as graduate students and postgraduates within 8 years of receiving their PhD. This period of 8 years does not take into account periods of time taken not working as an academic or because of taking time off because of family responsibilities. Scientists who have been working for less than 8 years and who have permanent (tenured) positions, may still be considered as early-career researchers.

Developing-country scientists

For the purposes of funding, INQUA defines Developing-Country Researchers (DCR) - as those who are working in countries with low Gross Domestic Product (low-GDP) – generally those countries that are in the lower half of the GDP listing of the World Bank (including e.g. India, most African countries, and some countries from South and Central America). DCRs may, but do not necessarily have to, come from countries that are Members or affiliates of INQUA. In applying this guideline, INQUA will take into account that national GDP may not be an adequate reflection of the levels of science funding or funding to individual scientists. In particular, more senior scientists from countries with low GDP may still have sufficient levels of funding to enable them to participate in INQUA projects – applicants are asked to be sensitive to this issue when applying for funding, in order to ensure that funding goes to people who would most benefit from support. Please contact the President of the relevant Commission for any questions.